Data protection

Data protection

This data protection declaration explains the nature, scope and purpose of the processing of personal data (hereinafter referred to as “data”) within our online offer and the websites, functions and content connected to it, as well as external online presences, such as our social media profiles (hereinafter referred to collectively as “online offer”). With regard to the terms used, such as “personal data” or “processing”, we refer to the definitions in Art. 4 of the General Data Protection Regulation (GDPR).

The responsible party for data processing on this website is:

TEUPEN Maschinenbau GmbH
Marie-Curie-Straße 13
D-48599 Gronau

Handelsregister/Nr.: HR B 11112
Board of directors:
Martin Borutta (Chairman)
Paul B. Crane
Ulf Birkenkamp

P +49 2562 8161 0
E mail@teupen.com

Data Protection Officer:

SILA Consulting GmbH
Herr Roland Nießing / Herr Lukas Fischer
Weseler Straße 9, 46325 Borken
T +49 2861 80847 700
E datenschutz@teupen.com

Types of data processed:

– File data (e. g. Names, Addresses)
– Contact details (e. g. e-mail, telephone numbers)
– Content data (e. g. text input, photographs, videos)
– Contract data (e. g. subject of the contract, duration)
– Payment data (e. g. bank details)
– Usage data (e. g. visited websites, interests in content, access times)
– Meta/communication data (e. g. device information, IP addresses)

Processing of special categories of data (Art. 9 para. 1 GDPR):
No special categories of data are processed.

Categories of data subjects:
– Customers / interested parties / suppliers.
– Visitors and users of the online offer.

In the following, we refer to the data subjects as “users”.

Purpose of processing:
– Provision of the online offer, its contents and functions.
– Provision of contractual services, service and customer care.
– Answering contact requests and communicating with users.
– Marketing, advertising
– Security measures

Status: 23. 05. 2018

1. Relevant legal bases

In accordance with Art. 13 GDPR, we inform you of the legal bases of our data processing. If the legal basis is not mentioned in the data protection declaration, the following applies: The legal basis for obtaining consents is Art. 6 para. 1 lit. a and Art. 7 GDPR, the legal basis for processing for the performance of our services and the implementation of contractual measures as well as responding to enquiries is Art. 6 para. 1 lit. b GDPR, the legal basis for processing to fulfil our legal obligations is Art. 6 para. 1 lit. c GDPR, and the legal basis for processing to safeguard our legitimate interests is Art. 6 para. 1 lit. f GDPR. In the event that the vital interests of the data subject or another natural person require the processing of personal data, Art. 6 para. 1 lit. d GDPR as the legal basis.

2. Changes and updates to the privacy policy

We ask you to inform yourself regularly about the content of our data protection declaration. We will adapt the data protection declaration as soon as the changes to the data processing carried out by us make this necessary. We will inform you as soon as the changes require your cooperation (e. g. consent) or other individual notification.

3. Safety measures

3.1. In accordance with Art. 32 GDPR, we take appropriate technical and organisational measures to ensure a level of protection appropriate to the risk, taking into account the state of the art, the implementation costs and the nature, scope, circumstances and purposes of the processing, as well as the different likelihood and severity of the risk to the rights and freedoms of natural persons. to ensure their availability and their separation. Furthermore, we have established procedures to ensure the exercise of the rights of data subjects, the deletion of data and the response to data threats. Furthermore, we take into account the protection of personal data already during the development or selection of hardware, software and procedures, in accordance with the principle of data protection through technical design and data protection-friendly presets (Art. 25 GDPR).

3.2. We do not guarantee that our offer will be available at certain times; disruptions, interruptions or failures cannot be excluded.

4. Cooperation with processors and third parties

4.1. If, in the course of our processing, we disclose data to other persons and companies (processors or third parties), transmit it to them or otherwise grant them access to the data, this is only done on the basis of a legal permission (e. g. if a transfer of the data to third parties, such as payment service providers, is required pursuant to Art. 6 para. 1 lit. b GDPR), you have consented, a legal obligation provides for this or on the basis of our legitimate interests (e. g. when using agents, hostern, etc. ).
4.2. If we commission third parties to process data on the basis of a so-called “contract processing agreement”, this is done on the basis of Art. 28 GDPR.

5. Transfers to third countries

If we process data in a third country (i. e. outside the European Union (EU) or the European Economic Area (EEA)) or in the context of using third party services or disclosing or transferring data to third parties, this will only be done if it is done to fulfil our (pre-)contractual obligations, on the basis of your consent, on the basis of a legal obligation or on the basis of our legitimate interests. Subject to legal or contractual permissions, we process or have the data processed in a third country only if the special conditions of Art. 44 et seq. GDPR are met. This means that the processing takes place, for example, on the basis of special guarantees, such as the officially recognised determination of a level of data protection equivalent to the EU or the observance of officially recognised special contractual obligations (so-called “standard contractual clauses”).

6. Rights of data subjects

6.1. You have the right to request confirmation as to whether the data in question is being processed and to obtain information about this data as well as further information and a copy of the data in accordance with Art. 15 GDPR.
6.2. You have accordingly. Art. 16 GDPR the right to request the completion of data concerning you or the correction of incorrect data concerning you.
6.3. In accordance with Art. 17 GDPR, you have the right to demand that the data concerned be deleted immediately, or alternatively, in accordance with Art. 18 GDPR, to demand a restriction of the processing of the data.
6 4. You have the right to request that the data concerning you that you have provided us receive in accordance with Art. 20 GDPR and to request its transmission to other controllers.
6.5. They have also acc. Art. 77 GDPR the right to lodge a complaint with the competent supervisory authority.

7. Right of withdrawal

You have the right to grant consent pursuant to Art. Art. 7 para. 3 GDPR with effect for the future.

8. Right of objection

You may object to the future processing of your data in accordance with Art. 21 GDPR at any time. In particular, the objection may be made against processing for direct marketing purposes.

9. Cookies and right to object to direct advertising

We use temporary and permanent cookies, i. e. small files that are stored on users‘ devices (explanation of the term and function, see the last section of this Privacy Policy). Some cookies serve security purposes or are necessary for the operation of our online offer (e. g. for the presentation of the website) or to save the user‘s decision when confirming the cookie banner. In addition, we or our technology partners use cookies for reach measurement and marketing purposes, about which users are informed in the course of the privacy policy.

A general objection to the use of cookies used for online marketing purposes can be declared for a variety of services, especially in the case of tracking, via the US website http://www.aboutads.info/choices/ or the EU side http://www.youronlinechoices.com/. Furthermore, the storage of cookies can be achieved by turning them off in the settings of the browser. Please note that it may not be possible to use all functions of this online offer.

10. Deletion of data

10.1. The data processed by us will be deleted or their processing restricted in accordance with Art. 17 and 18 GDPR. Unless explicitly stated in this privacy policy, the data stored by us will be deleted as soon as they are no longer required for their intended purpose and the deletion does not conflict with statutory retention obligations. Unless the data is deleted because it is necessary for other and legally permissible purposes, its processing is restricted. This means that the data is blocked and not processed for other purposes. This applies, for example, to data that must be kept for commercial or tax reasons.
10.2. According to legal requirements, the storage takes place in particular for 6 years pursuant to § 257 para. 1 HGB (trading books, inventories, opening balances, annual accounts, commercial letters, accounting documents, etc. ) and for 10 years pursuant to § 147 para. 1 AO (books, records, management reports, accounting documents, commercial and business letters, documents relevant for taxation, etc. ).

11. Provision of contractual services

We process inventory data (e. g. , names and addresses as well as contact details of users), contract data (e. g. , services used, names of contact persons, payment information) in order to fulfil our contractual obligations and provide services according to Art. Art. 6 para. 1 lit. b GDPR. The entries marked as mandatory in online forms are required for the conclusion of the contract.

12. Contact

12.1. When contacting us (via contact form or e-mail), the information of the user for processing the contact request and its processing according to Art. Art. 6 para. 1 lit. b) GDPR processes.
12.2. User data may be stored in our Customer Relationship Management System (“CRM System”) or similar request organization.
12.3. We would like to point out that data transmission over the Internet (e. g. when communicating via e-mail) may have security vulnerabilities. Complete protection of data against access by third parties is not possible.

13. Collection of access data and log files

13.1. We collect on the basis of our legitimate interests within the meaning of Art. 6 para. 1 lit. f. GDPR data about every access to the server on which this service is located (so-called server log files). The access data includes the name of the accessed website, file, date and time of the retrieval, amount of data transferred, message about successful retrieval, browser type and version, the user‘s operating system, referrer URL (the previously visited page), IP address and the requesting provider.
13.2. Log file information is stored for security reasons (e. g. to investigate abusive or fraudulent acts) for a maximum period of seven days and then deleted. Data whose further storage is required for evidentiary purposes are excluded from deletion until the respective incident has been definitively clarified.

14. Online Presences in Social Media

14.1. On the basis of our legitimate interests within the meaning of Art. 6 para. 1 lit. f. GDPR online presences within social networks and platforms in order to communicate with the active customers, interested parties and users there and to inform them about our services. When accessing the respective networks and platforms, the terms and conditions and the data processing guidelines of their respective operators apply.
14.2. Unless otherwise stated in our privacy policy, we process the data of users insofar as they communicate with us within the social networks and platforms, e. g. write articles on our online presences or send us messages.

15. Cookies & reach measurement

15. 1. Cookies are information that is transmitted by our web server or third-party web servers to the user‘s web browser and stored there for later retrieval. Cookies may be small files or other types of information storage.
15. 2. Users are informed about the use of cookies in the context of pseudonymous range measurement in the context of this data protection declaration.
15. 3. If users do not want cookies to be stored on their computer, they are asked to deactivate the corresponding option in the system settings of their browser. Stored cookies can be deleted in the system settings of the browser. The exclusion of cookies may lead to functional limitations of this online offer.
15. 4. You can contradict cookies for reach measurement and advertising purposes via the opt-out page of the network advertising initiative (http://optout. networkadvertising. org/) and additionally the US website (http://www. aboutads. info/choices) or the European website (http://www.youronlinechoices.com/uk/your-ad-choices/).

16. Facebook Social Plugins

16.1. We use social plugins (“plugins”) of the social network facebook. com, which is operated by Facebook Ireland Ltd. on the basis of our legitimate interests (i. e. interest in the analysis, optimization and economic operation of our online offer within the meaning of Art. 6 (1) (f) GDPR). , 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland (“Facebook”). The plugins may display interaction elements or content (e. g. videos, graphics or text posts) and are recognizable by one of the Facebook logos (white “f” on a blue tile, the terms “Like”, “Like” or a “Thumbs up” sign) or are marked with the addition “Facebook Social Plugin”. The list and appearance of the Facebook social plugins can be viewed here: https://developers. facebook. com/docs/plugins/.
16.2. When a user accesses a function of this website that contains such a plugin, his device establishes a direct connection to the servers of Facebook. The content of the plugin is transmitted by Facebook directly to the user‘s device and integrated by the user into the online offer. User profiles can be created from the processed data. We therefore have no influence on the extent of the data that Facebook collects with the help of this plugin and therefore inform users according to our knowledge.
16.3. By integrating the plugins, Facebook receives the information that a user has accessed the corresponding page of the online offer. If the user is logged in to Facebook, Facebook can assign the visit to his Facebook account. When users interact with the plugins, for example by clicking the Like button or leaving a comment, the corresponding information is transmitted directly from your device to Facebook and stored there. If a user is not a member of Facebook, there is still the possibility that Facebook learns and stores their IP address. According to Facebook, only an anonymised IP address is stored in Germany.
16.4. The purpose and scope of the data collection and the further processing and use of the data by Facebook as well as the related rights and setting options to protect the privacy of users can be found in the data protection notices of Facebook:  https://www.facebook.com/about/privacy/.
16.5. If a user is a Facebook member and does not want Facebook to collect data about him or her via this online offer and link it to his or her membership data stored on Facebook, he or she must log out of Facebook and delete his or her cookies before using our online offer. Further settings and objections to the use of data for advertising purposes are possible within the Facebook profile settings:                                                                https://www.facebook.com/settings?tab=ads or the US side http://www.aboutads.info/choices/ or the EU side http://www.youronlinechoices.com/.    The settings are platform-independent, i. e. they are adopted for all devices, such as desktop computers or mobile devices.

17. Newsletter

17.1. With the following information, we inform you about the content of our newsletter as well as the registration, dispatch and statistical evaluation procedures as well as your rights to object. By subscribing to our newsletter, you agree to receive it and to the described procedures.
17.2. Content of the newsletter: We send newsletters, e-mails and other electronic notifications with advertising information (hereinafter referred to as “newsletter“) only with the consent of the recipients or a legal permission. If the contents of the newsletter are specifically described in the course of a registration, they are decisive for the consent of the users. In addition, our newsletters contain information about our products, offers, promotions and our company.
17.3. Double opt-in and logging: The registration for our newsletter takes place in a so-called double opt-in procedure. This means that you will receive an e-mail after registering, in which you will be asked to confirm your registration. This confirmation is necessary so that no one can log in with other e-mail addresses. The registrations for the newsletter are logged in order to be able to prove the registration process in accordance with the legal requirements. This includes the storage of the login and confirmation time, as well as the IP address. Changes to your data stored with the shipping service provider are also logged.
17.4. Registration data: To sign up for the newsletter, it is sufficient for you to enter your e-mail address. Optionally, we ask you to provide a name for personal address in the newsletter.
17.5. The newsletter is sent on the basis of the consent of the recipients acc. Art. 6 para. 1 lit. a, Art. 7 GDPR in conjunction with § 7 para. 2 No. 3 UWG or on the basis of legal permission acc. § 7 para. 3 UWG.
17.6. The registration procedure is logged on the basis of our legitimate interests acc. Art. 6 para. 1 lit. f GDPR and serves as proof of consent to receive the newsletter.
17.7. Cancellation/revocation – Newsletter recipients may terminate the receipt of our newsletter at any time, i. e. revoke their consents. A link to unsubscribe from the newsletter can be found at the end of each newsletter. By unsubscribing from the newsletter, the personal data will be deleted, unless their storage is legally required or justified, in which case their processing will be limited only to these exceptional purposes. In particular, we may store the unsubscribed e-mail addresses for up to three years on the basis of our legitimate interests before we delete them for the purposes of sending the newsletter in order to be able to prove a previously given consent. The processing of these data is limited to the purpose of a possible defence against claims. An individual request for deletion is possible at any time, provided that the former existence of a consent is confirmed at the same time.

18. Integration of services and content of third parties

18.1. On the basis of our legitimate interests (i. e. interest in the analysis, optimization and economic operation of our online offer within the meaning of Art. 6 (1) (f) GDPR), we use content or service offers from third parties in order to integrate their content and services, such as videos or fonts (hereinafter uniformly referred to as “content”). This always presupposes that the third-party providers of this content recognize the IP address of the users, since without the IP address they would not be able to send the content to their browser. The IP address is therefore required for the display of this content. We endeavour to use only such content whose respective providers use the IP address solely for the delivery of the content. Third party providers may also use so-called pixel tags (invisible graphics, also known as “web beacons”) for statistical or marketing purposes. By means of the “pixel tags” information such as visitor traffic on the pages of this website can be evaluated. The pseudonymous information may also be stored in cookies on the user‘s device and may contain, among other things, technical information about the browser and operating system, referring websites, visit time and other information about the use of our online offer, as well as may be combined with such information from other sources.
18.2. The following description provides an overview of third-party providers and their contents, as well as links to their data protection declarations, which contain further information on the processing of data and, in some cases already mentioned here, possibilities of objection (so-called opt-out):
– We use functions of the XING network. The provider is XING AG, Dammtorstraße 29-32, 20354 Hamburg, Germany. Every time one of our pages that contains Xing functions is accessed, a connection to Xing servers is established. To our knowledge, no personal data is stored. In particular, no IP addresses are stored or usage behavior evaluated.

Data protection declaration: https://www.xing.com/app/share?op=data_protection.

19. Handling of applicant data

We offer you the opportunity to apply to us (e. g. by e-mail, post or via the online application form). In the following, we inform you about the scope, purpose and use of your personal data collected during the application process. We assure that the collection, processing and use of your data is carried out in accordance with applicable data protection law and all other legal provisions and that your data is treated strictly confidential.

19.1.Scope and purpose of data collection
If you send us an application, we process your associated personal data (e. g. contact and communication data, application documents, notes during job interviews, etc. ) insofar as this is necessary for a decision on the establishment of an employment relationship. The legal basis for this is § 26 BDSG under German law (initiation of an employment relationship), Art. 6 para. 1 lit. b GDPR (general contract initiation) and – if you have given consent – Art. 6 para. 1 lit. a GDPR. The consent can be revoked at any time. Your personal data will only be passed on within our company to persons who are involved in the processing of your application.

If the application is successful, the data you submit will be processed on the basis of § 26 BDSG and Art. 6 para. 1 lit. b GDPR stored in our data processing systems for the purpose of carrying out the employment relationship.

19.2. Retention period of the data
If we are unable to make you a job offer, if you reject a job offer or withdraw your application, we reserve the right to store the data provided by you on the basis of our legitimate interests (Art. 6 (1) (f) GDPR) for up to 6 months from the end of the application process (rejection or withdrawal of the application). The data will then be deleted and the physical application documents destroyed. The retention serves in particular for evidentiary purposes in the event of a legal dispute. If it is apparent that the data will be required after the expiry of the 6-month period (e. g. due to an imminent or pending legal dispute), deletion will only take place when the purpose for further storage ceases to exist.

A longer storage may also take place if you have given your consent (Art. 6 para. 1 lit. a GDPR) or if legal storage obligations prevent deletion.

19.3. Admission to the applicant pool
If we do not make you a job offer, we may be able to include you in our applicant pool. In case of admission, all documents and information from the application will be transferred to the applicant pool in order to contact you in case of suitable vacancies.

Inclusion in the applicant pool takes place exclusively on the basis of your explicit consent (Art. 6 para. 1 lit. a GDPR). The submission of consent is voluntary and is not related to the current application process. The person concerned may revoke his or her consent at any time. In this case, the data will be irrevocably deleted from the applicant pool, unless there are statutory retention reasons.

The data from the applicant pool will be irrevocably deleted no later than two years after consent has been given.